I am very pleased to say that we have a very well-grounded support person who handles some of my programs. She is very dedicated to what she does, and tries very hard to treat everyone with whom she has contact in a very professional and respectful manner. She tries to treat others the way SHE wants to be treated. She knows her business, and gives her very best – no matter how trivial the matter.
Having said that, she must have had a very rough weekend handling the support for the 12 clients and 30 plus programs for whom/which she does customer care. Reason I say that is cause she’s ranting today about some things, and she’s not the ranting sort of person. lol
Here are some of her pet peeves that she was willing to allow me to share with others:
1) When you put in a support/contact request/ticket, please disclose ALL information for which you are asked. Supply not only your full name, but your username, user id number (if applicable), email address with which you registered with the program or used as contact to purchase the service/product and any other pertinent data that you think might be of use to the support person trying to locate your account/information and help you.
If you have a problem, then describe it in detail. The help you receive can only be based on the input you give. If you do not describe in detail what is going on, don’t expect the support person to read your mind and understand what your problem may be. After all, he or she is a human being too. If the person has to email back and forth with you to get what he or she needs to handle your problem, this is time that is wasted due to the fact that the details necessary from the start would have been much more helpful to both you and him/her in the problem being resolved more quickly – and probably with a lot less frustration for both parties involved.
2) My support person says that she has very fine clients from all around the world who would NOT take money that does not belong to them, mislead anyone or send out unsolicited email. She gets very angry when her clients are accused of any of that. She says that she feels it is the responsibility of the person who purchases to know what it is that he or she purchases, know where he or she signs up to receive mail – and from whom – and to read an offer very carefully BEFORE making a purchase.
She says that someone who prefaces a request or demand for help with an accusation against one of her clients puts her in a very bad mood from the start, and she then has to fight herself in order to remain professional and respectful. But she also says that being an “Internet Cowboy”, as she likes to call people who take that stance, does not solicit good feelings and is likely to get a professional but also very abrupt reply.
She will go out of her way to help people who ask in a professional manner and explain exactly what it is he or she needs to get “straightened out, or their problem resolved”, as she puts it. But those who are combative from the start really “get under her skin”, and this woman has been doing customer service, of some sort, both on and offline for more years than some of us have even been alive. She believes in courtesy, respect and professionalism from people who are trying to do business online. She says that “being behind a computer is no excuse for bad manners, rudeness, abusive language or false accusations”.
3) She also states that if someone is purchasing a product or service online, be it by Internet payment processor or by credit/debit card or bank account, he or she needs to know exactly what is being purchased, how much it costs – and save a copy of the transaction for future reference. She recommends keeping a file on your computer, or making a copy of the transaction and putting it in a file offline. Either way you will save yourself, AND the person trying to help you, a lot of headaches if you can easily access that information.
Whether it is a support staff member, or even the owner of a program, whom one contacts for assistance in these financial matters it is most helpful to him or her if this information is readily available so that a transaction can be found and dealt with expeditiously.
If you establish an upgrade subscription and wish to cancel that anytime in the future, it is YOUR responsibility to handle that.
Payments made via PayPal, AlertPay or any other online payment processor can usually be canceled by finding the last transaction made and following the “Details” link provided beside it to locate the original transaction that established the subscription. PayPal also provides a place on one’s account so that ALL current and active subscriptions can be easily located and viewed.
For heaven’s sake, do NOT put in a complaint with the payment processing company BEFORE trying to resolve the problem by the less controversial methods that are in place for you to employ. Filing a dispute – or threatening to do so – does not “win you any brownie points”, as my support person so aptly puts it, with the payee or support staff.
Payments made via debit/credit card or bank account may go through a payment processing center such as 2 Checkout. It is necessary for you to go to:
2Checkout
and put in a support ticket with the staff there to cancel a recurring payment. The organization requires private data from you to which the payee does NOT have access. So do not ask the payee to cancel for you. Take care of it yourself, and then you are assured that you will not be charged again.
Transactions on your account financial statement may well include a toll-free telephone number or an email address through which you can contact the payment processing agency. Check for that BEFORE you “hammer” the payee and complain about a payment.
It is the responsibility of the purchaser, not the payee, to handle these matters. It’s not the payee’s money that pays the subscription, and it’s not his or her responsibility to handle a customer’s/member’s personal finances for him/her. If you cannot find out where to cancel a recurring or subscription payment, then do contact the payee in a polite manner to find out. If he/she or his/her support staff is approached in a professional manner, you are very likely to get courteous and helpful information in return.
If one handles a subscription cancellation on a timely basis, and does not wait for the payee to take care of that, there is less likelihood that an “unplanned” payment is deducted from the funding originally set up to cover it. This will cut down considerably on not only YOUR stress level, but that of the person whom you might have to contact because of your lack of responsible actions. KNOW where your money is being spent, before it IS spent. Keep up with your subscriptions and recurring payments.
4) “Support and contact requests, contact emails and support ticket systems/help desks are not in place for people to solicit business or stick in autoresponder email addresses so that the support staff has to weed through and clean out a bunch of garbage so they can get to the people who really need their assistance. Do you know how aggravating it can be to have several pages of contact requests or support tickets to handle, and 50% or better of them are unsolicited requests, or ‘downright spam’ for one to participate in the sender’s ‘latest and greatest find/program/service’? Or please, let me have to delete a page or two of autoresponder messages because someone did NOT read the blasted Terms of Service, or doesn’t wanna be bothered to read emails that they agreed to receive from my clients!”
5) “Read what the terms and conditions are for claiming prizes and/or bonuses on programs in which you participate. Know what you have to do to claim your award or bonus so you do not have to ask for assistance with this. A support person/staff may handle hundreds of support requests in one day’s time, and really needs to be able to rely on the participants to do their own ‘due diligence’ before asking for help or expecting the support to take care of something for him or her that should not have required support assistance.
“Read the Terms of Service and Frequently Asked Questions, along with any other links found throughout a site. Many times, the assistance you may need is already somewhere on the site.”
6) Her last pet peeve that she spoke about was free members who expect EVERYTHING to be done for them and those paying members who expect to be “treated like royalty”, as she puts it.
Her statement was this,”Listen, I don’t care whether someone is a paying member or a free member. I will treat anyone with respect and courtesy who affords me the same. But, I am not here to do their work for them. They have to learn to take on a certain amount of the responsibility for learning how to do business online. My purpose is to guide them, assist with getting them started and to resolve problems that they may encounter, but I’ll be hanged if I’m gonna go into their darned accounts and do everything for them just because they are too lazy to read or don’t wanna take the time to learn to or do it for themselves! I’m very willing to help anyone who has truly put forth the effort, and still can’t figure it out, but even I have my limits as to what I have time to do for folks.
“They think THEIR schedules are busy or hectic? They think that their time is valuable? LOL. I’d LOVE to let them wear MY shoes for one day, and then tell me how busy they really are!”
She ended her rant here, and thanked me very graciously for listening. But I thought that the points she made were valid enough to share with you.
Think on these things, the next time you ask for help with a problem. There IS a human being on the receiving end of your request. Keep in mind that he or she is there to help, but you need to treat him or her as though you were face-to-face when you ask for that help.
If you are angry, upset or frustrated try to remember that you are STILL trying to do business with someone who may have never met you and does not know you. Act in a professional manner, treat that person with the respect with which YOU wish to be treated and I will bet you’ll get a lot more help and understanding in the long run.